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CareerStaff Unlimited, staffing solutions

Healthcare Operations Coordinator - Entry Level

Location: North Reading, MA
Date Posted: 05-08-2017

CareerStaff Unlimited, a division of Genesis HealthCare, is looking to add an outgoing, proactive, and hardworking Healthcare Operations Coordinator. This is a great opportunity for applicants interested in beginning a career in Healthcare! This role requires a high attention to detail and organization. Our ideal candidate will be motivated, outgoing, and have 2-3 years of previous customer service/administrative experience. 

  • Great company culture!
  • Dedicated recruitment training program for all new hires.
  • 30+ offices nationwide.
  • Full benefits including medical, dental, vision, 401(k)
  • Paid time off, vacation days, sick leave
  • Free Parking
  • Leadership training and advancement opportunities across brands and offices.
  • So much more…
Position Summary:

Responsible for the overall office and clerical support for the ReadyNurse branch in North Reading. The individual will be responsible for ensuring that all operational business processes and systems are maintained according to company standards.

  1. Payroll: compile weekly payroll and submit it to the corporate office for processing and provide maintenance for all payroll records.
  2. Onboarding: provide support for all new employees to include the completion and submission of all onboarding documentation, ordering materials and name badges, creating compliant local personnel files and ensure that the new employees receive appropriate orientation materials such as the employee handbook and benefit enrollment materials.
  3. Benefits: compile and verify all regional employee benefit data for transmission to the corporate office, work with the Benefits Department to coordinate open enrollment meetings, maintain all benefit records and benefit forms.
  4. Perform monthly billing administration to all accounts at specific defined billing cycles.
  5. Prepare weekly accounts payable requests to the Accounts Payable Department and maintain all accounts payable records for the division and/or location.
  6. Ensure proper inventory levels of office supplies and ensure that equipment is maintained by securing necessary repairs or replacement as needed.
  7. Prepare various operational reports as requested by the Area Manager or Director.
  8. Receive, sort and prioritize all mail for the Area Manager/Area Director for expediency in processing items requiring signatures or action.  Compose routine correspondence.
  9. Answer the telephone and provide information or direct calls accordingly.
  10. Maintain employee personnel files in a secure location. Maintains all other human resource record keeping requirements.
  11. Work independently on special projects and assignments as assigned.
Desired Skills/Qualifications:
  1. Customer service oriented
  2. Ability to multitask
  3. Excellent phone etiquette/presence
  4. Positive attitude
  5. Team player
  6. Previous scheduling experience, preferred
  7. Previous payroll experience, preferred
Specific Educational/Vocational Requirements:
  1. Associate’s Degree or equivalent preferred.
  2. One year of scheduling/administrative experience preferred.
  3. 2-3 years of customer service experience, required.
  4. Proficiency with Microsoft Office Applications.
  5. Healthcare experience a plus!

Founded in 1989, CareerStaff Unlimited quickly established itself as a leader in the healthcare staffing industry. We’ve earned a reputation for providing the most qualified clinicians with a variety of unique opportunities nationwide. Our focus is first and foremost always on patient care. We believe that with the superior customer service of our division personnel, partnered with our experienced clinicians, we are uniquely positioned as the premier provider of healthcare staffing solutions. Our different brands cover all ranges of medical personnel, including physicians, nurses, therapists and pharmacists. Each of our clinicians is thoroughly screened to provide only the highest standards of patient care. We partner with a variety of clients, providing opportunities in hospitals, skilled nursing facilities, school districts, home healthcare agencies, clinics, retail pharmacies and more!

On December 1, 2012, Genesis HealthCare completed the acquisition of Sun HealthCare Group, Inc. This merger created one of the largest skilled nursing providers in the country, with 422 skilled nursing centers in 29 states. It also expanded Genesis HealthCare’s rehabilitation therapy business (Genesis Rehab Services) to more than 1,500 contracts in 46 states.  In addition to expanding in skilled nursing and therapy, Genesis HealthCare gained ownership of Sun’s temporary staffing solutions company, CareerStaff Unlimited (CSU), and its four divisions:Therapists UnlimitedReadyNurseProCare One Nurses and CareerStaff RX. CSU provides staffing solutions by connecting experienced healthcare professionals with hundreds of quality healthcare facilities across the country, effectively completing the expansion of Genesis HealthCare’s business, employment, and care footprint to all 50 states, nationwide. Remarkable! The union of healthcare provider and staffing company prompted Staffing Industry Analysts, “The Global Advisor on Contingent Work”, to rank Genesis HealthCare & CareerStaff Unlimited on the “2013 Largest U.S. Healthcare Staffing Firms” list.

Grace Hamilton | Recruitment Specialist
Therapists Unlimited | A Division of CareerStaff Unlimited
877-480-5115 | | LinkedIn Network
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